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******* COG: N3/N5 *******
R 131209Z AUG 99
FM: JOINT STAFF WASHINGTON DC//Y2K//
Subject: MINUTES FROM JOINT STAFF Y2K HOST NATION SUPPORT CONFERENCE,
UNCLAS SECTION 01 OF 02
MSGID/GENADMIN/JCS Y2K TASK FORCE//
SUBJ/MINUTES FROM JOINT STAFF Y2K HOST NATION SUPPORT CONFERENCE, 27
- 28 JULY 1999//
REF/A/MESSAGE/JOINT STAFF/Y2K/152135ZJUL99//
AMPN/REF A ANNOUNCED JOINT STAFF Y2K HOST NATION SUPPORT CONFERENCE
AND PROVIDED TENTATIVE AGENDA.//
POC/RAMONA BARNES/LT COL/DSN 224-5908//
RMKS/1. THE JOINT STAFF HOST NATION SUPPORT CONFERENCE WAS WELL
ATTENDED BY OFFICE OF THE SECRETARY OF DEFENSE (OSD), JOINT STAFF,
CINC, SERVICE, AGENCY, OTHER FEDERAL AGENCY, AND SHAPE/NATO
REPRESENTATIVES. THE PURPOSE OF THE CONFERENCE WAS TO FORGE A WAY
AHEAD FOR THE OSD LED EFFORT TO FORM US GOVERNMENT REGIONAL
ASSESSMENT TEAMS TO GAIN BETTER UNDERSTANDING OF HOST NATION Y2K
POSTURE SURROUNDING KEY OCONUS INSTALLATIONS.
PAGE 02 RUEKJCS3059 UNCLAS
2. RADM WILLARD, JOINT STAFF Y2K TASK FORCE LEADER, OPENED THE
CONFERENCE WITH A SNAPSHOT BRIEFING OF THE INSTALLATIONS AND
COUNTRIES OF INTEREST. HE EMPHASIZED THIS REVIEW IS NOT A REFLECTION
OF THE US INSTALLATION COMMANDERS' PREPAREDNESS, BUT RATHER AN
ASSESSMENT OF KEY HOST NATION SUPPORT SERVICES' Y2K POSTURE PROVIDED
TO US INSTALLATIONS AND AT KEY HOST NATION PORTS/AIRFIELDS USED TO
EXECUTE MAJOR THEATER WAR. THE GOAL IS TO GAIN BETTER INFORMATION
FROM THE HOST NATIONS TO AID US INSTALLATION COMMANDERS AND
CINC/SERVICE/AGENCY PLANNERS IN MAKING ADEQUATE PREPARATIONS.
3. MR O'KEEFE, STATE DEPARTMENT SPECIAL REPRESENTATIVE FOR Y2K,
PRESENTED AN OVERVIEW OF THE STATE DEPT Y2K PROGRAM, TO INCLUDE
ANTICIPATED REPORTING FROM AMERICAN EMBASSIES, ONGOING EFFORTS TO
FACILITATE THE US GOVERNMENT REGIONAL ASSESSMENT TEAMS, AND POTENTIAL
FOR DRAWDOWN OF AMERICAN EMBASSY PERSONNEL IN SELECTED LOCATIONS
DURING THE CRITICAL DATE PERIODS. STATE DEPT WEB SITE AT
HTTP://TRAVEL.STATE.GOV/Y2KCA.HTML// IS A GOOD SITE TO USE FOR STATE
DEPARTMENT Y2K UPDATES ON COUNTRIES WORLD-WIDE.
4. LT COL ROBILLOTTA, HQ USAF/XOO, PRESENTED AN UPDATE ON THE FAA
Y2K EFFORTS IN CONUS AND OCONUS. HE EMPHASIZED THE FAA IS WORKING
WITH THE INTERNATIONAL CIVIL AVIATION ORGANIZATION (ICAO) TO
ASCERTAIN STATUS OF FOREIGN Y2K AIR FIELDS AND OPERATIONS. THE OSD
Y2K OUTREACH OFFICE POC FOR FAA ISSUES IS MR SEIFERT, CML (703) 602-
0980, EXT 170.
5. MS HYNES, OSD Y2K OUTREACH DIRECTOR, PRESENTED THE THREE PRONGED
APPROACH OF OSD INTERNATIONAL OUTREACH: RUSSIA, NATO, AND HOST
NATION SUPPORT. OSD POLICY AND OSD Y2K OUTREACH WORK CLOSELY
TOGETHER TO ENSURE PROPER CHANNELS ARE MAXIMIZED. OSD HAS BEEN
LEADING AN EFFORT TO EXCHANGE Y2K PROGRAM MANAGEMENT INFORMATION,
GENERAL STATUS, AND EXPERIENCES TO ENSURE MUTUAL UNDERSTANDING OF THE
Y2K PROCESS AND PROCEDURES WITH RUSSIA'S MINISTRY OF DEFENSE (MOD).
ISSUES OF MUTUAL CONCERN INCLUDE SPECIAL COMMUNICATIONS LINKS;
NUCLEAR STOCKPILE SECURITY; MISSILE WARNING; AND NUCLEAR FORCES
COMMAND AND CONTROL. PERIODIC MEETINGS ARE EXPECTED TO RESUME AGAIN
SHORTLY. OSD HAS SEEN POSITIVE DEVELOPMENTS IN NATO'S Y2K APPROACH
RECENTLY AND THE SHAPE INTEGRATED PROCESS TEAM (IPT) HAS ACCEPTED
BURDEN SHARING RESPONSIBILITY FOR HOST NATION SUPPORT ASSESSMENTS IN
SEVERAL COUNTRIES AND ONGOING NATO OPERATING LOCATIONS. OSD IS
WORKING THROUGH THE INTERNATIONAL INTERAGENCY WORKING GROUP, IN CLOSE
ASSOCIATION WITH STATE DEPARTMENT, TO ESTABLISH REGIONAL ASSESSMENT
TEAMS TO EVALUATE HOST NATION SUPPORT SERVICES TO THE KEY OCONUS
PAGE 04 RUEKJCS3059 UNCLAS
INSTALLATIONS OF INTEREST. OSD APPROACH REQUIRES TWO PARALLEL
EFFORTS: FIRST, STATE DEPARTMENT ENGAGEMENT WITH FOREIGN MINISTRIES;
AND SECOND, DOD AND MOD ENGAGEMENT. THE TARGETED REGIONAL
INFRASTRUCTURE ASSESSMENTS WILL BE BASED ON THE RESPECTIVE CINC Y2K
TASK FORCE PRIORITIES, WILL HAVE HOST NATION PARTICIPATION, AND WILL
EMPLOY A DISCIPLINED PROCESS TO ENSURE CONSISTENCY. ADDITIONALLY,
OSD OUTREACH OFFERED TO SUPPORT CINC TABLE TOP EXERCISES IF DESIRED
(OSD WILL FUND FOR CONTRACTOR SUPPORT IN SCENARIO DEVELOPMENT AND
FACILITATION).
6. SERVICES PRESENTED THEIR STRATEGIES AND PROGRESS ON REVIEWING
COOPS AND MITIGATING RISK OF Y2K PROBLEMS WITH HNS SERVICES. ALL
SERVICES ARE MONITORING COOP DEVELOPMENT AND EVALUATION, AND ARE
DOUBLE CHECKING SPECIFIC AREAS OF HIGHER HNS Y2K RISK. SERVICE
INSTALLATION COMMANDERS PROVIDE HNS Y2K UPDATES VIA SERVICE
HEADQUARTERS TO JOINT STAFF FOR INCLUSION IN THE HNS SNAPSHOT
BRIEFING. NAVY PRESENTED ITS COMPREHENSIVE CONTINGENCY PLANNING AND
CONSEQUENCE MANAGEMENT APPROACH, WHICH INCLUDES A SET OF METRICS FOR
VARIOUS STATES OF READINESS.
7. MR GAYNOR, OSD Y2K OPERATIONS DIRECTOR, PRESENTED THE
DEPARTMENT'S APPROACH FOR CONSEQUENCE MANAGEMENT. THE BOTTOM LINE IS
THAT EXISTING PROCESSES AND REPORTING PROCEDURES WILL BE USED.
REPORTS WILL BE REQUIRED ON A BY EXCEPTION BASIS ONLY. STATUS
REPORTS INDICATING NO PROBLEMS WILL NOT BE REQUIRED. THE OSD
DECISION SUPPORT ACTIVITY WILL CONSOLIDATE INPUTS FOR THE DEPARTMENT
TO FORWARD TO THE WHITE HOUSE'S Y2K INFORMATION COORDINATION CENTER
(ICC). NO DOD ORGANIZATION SHOULD BE REPORTING DIRECTLY TO THE ICC.
JOINT STAFF POC FOR CONSEQUENCE MANAGEMENT AND NMCC REPORTING
REQUIREMENTS IS COL COX, J33 NMCC, DSN 227-9113. COL COX STATED THE
GOVERNING CJCS REPORTING GUIDANCE IS CJCS MANUAL 3150.05, DATED 1 APR
1996, JOINT REPORTING STRUCTURE SITUATION MONITORING AND CJCS MANUAL
3150.03, DATED 19 JAN 1998, JOINT REPORTING STRUCTURE EVENT AND
INCIDENT REPORTS.
8. SELECTED CINC Y2K TASK FORCE REPRESENTATIVES (ACOM, CENTCOM,
EUCOM, PACOM, USFK, SOUTHCOM, TRANSCOM) PRESENTED THEIR RESPECTIVE
HOST NATION SUPPORT ISSUES. WORKING GROUPS FURTHER DEFINED THE
ISSUES AND THE WAY AHEAD FOR EACH CINC AOR.
A. ACOM HAS NO ISSUES, AND EXPECTS TO BE INVOLVED WITH THE NATIONAL
RESPONSE EFFORTS AS WELL AS OCONUS ACTIVITY. NO REGIONAL ASSESSMENT
TEAM OR TABLE TOP EXERCISE NEEDED.
B. CENTCOM NEEDS HELP WITH THE COMMERCIAL PORTS/AIRFIELDS FOR WHICH
PAGE 06 RUEKJCS3059 UNCLAS
LITTLE INFORMATION IS READILY AVAILABLE; SAUDI ARABIA AND KUWAIT ARE
THE KEY COUNTRIES. MAIN PROBLEM AREAS SEEM TO BE POWER, WATER, AND
COMMUNICATIONS. CENTCOM Y2K TF WILL PROVIDE PRIORITIZED LIST OF
INSTALLATIONS WITHIN EACH COUNTRY (DUE 2 AUG 1999/CLOSED). TENTATIVE
DATE FOR REGIONAL ASSESSMENT TEAM VISIT IS 3-16 SEP 1999. IN
ADDITION TO CENTCOM Y2K TF, JTF SWA, AND ARCENT, MAY NEED ADDITIONAL
SUPPORT FROM CORPS OF ENGINEERS AS WELL AS OSD C3I AND DISA. CENTCOM
REQUESTS OSD SUPPORT FOR CINC TABLE TOP EXERCISES IN SEP AND NOV
1999.
C. EUCOM NEEDS HELP GAINING BETTER INSIGHT INTO Y2K POSTURE OF HOST
NATION COMMERCIAL PORTS/AIRFIELDS, TELECOMMUNICATIONS
INFRASTRUCTURES, MEDICAL SUPPORT, AND FINANCIAL INSTITUTIONS. THE
BURDEN SHARING EFFORT TO ADDRESS HNS ISSUES IS: NATO WILL ASSESS HNS
SERVICES IN GERMANY, ITALY, BELGIUM, THE NETHERLANDS, SFOR, AND KFOR;
THE US GOVERNMENT WILL LEAD THE EFFORT IN TURKEY, SPAIN, AND HUNGARY.
EUCOM Y2K TF WILL PROVIDE PRIORITIZED LIST OF INSTALLATIONS AND KEY
AREAS REQUIRING CONTINUED EMPHASIS FOR THE US GOVT TEAM (DUE 16 AUG
1999/OPEN). SHAPE IPT WILL PROVIDE LIST OF KEY AREAS REQUIRING
FURTHER ATTENTION FOR THE NATO TEAM (DUE 7 SEP 1999/OPEN). TENTATIVE
DATE FOR US GOVT REGIONAL ASSESSMENT TEAM VISIT IS 6-20 SEP 1999; FOR
BT
UNCLAS FINAL SECTION OF 02
NATO ASSESSMENT TEAM IS 21 SEP - 7 OCT 1999. IN ADDITION TO EUCOM
Y2K TF AND ITS SERVICE COMPONENTS, MAY NEED ADDITIONAL HELP FROM OSD
C3I AND DISA, HEALTH AFFAIRS, AND DFAS. EUCOM ALREADY HAD A CINC
TABLE TOP EXERCISE PLANNED FOR 11-15 OCT 1999, MAY NEED OSD SUPPORT.
D. PACOM NEEDS HELP IN GAINING BETTER INSIGHT INTO COMMERCIAL
PORTS/AIRFIELDS IN THEATER. USPACOM TO PROVIDE UPDATED LIST OF
INSTALLATIONS OF INTEREST IN THEATER (DUE 16 AUG 1999/OPEN). USFJ
HAS ESTABLISHED A GOOD WORKING RELATIONSHIP WITH THE JAPANESE DEFENSE
AGENCY ON Y2K ISSUES. USFJ REP FEELS COMFORTABLE WITH THE
INFORMATION BEING PROVIDED BY HOST NATION TO US INSTALLATIONS IN
JAPAN. THE Y2K POSTURE OF KEY COMMERCIAL PORTS IS UNKNOWN AT THIS
TIME. IN ADDITION TO PACOM Y2K TF AND SERVICE COMPONENTS, MAY NEED
ADDITIONAL HELP FROM USTRANSCOM AND DIA. PACOM Y2K TF WILL REVISIT
THE NEED FOR A CINC TABLE TOP EXERCISE (DUE 16 AUG 1999/OPEN).
E. USFK HAS ESTABLISHED A GOOD WORKING RELATIONSHIP WITH THE REPUBLIC
OF KOREA MINISTRY OF NATIONAL DEFENSE ON Y2K ISSUES AND REQUESTS NO
REGIONAL ASSESSMENT TEAM BE SENT AT THIS TIME. USFK REQUESTED OSD'S
HELP IN OPENING UP LINES OF COMMUNICATION WITH THE AMERICAN EMBASSY
IN SEOUL, WHICH HAS NOT BEEN DIRECTLY PARTICIPATING IN Y2K EFFORTS TO
DATE. USFK WILL REQUEST INFORMATION ON THE KEY PORTS IN KOREA VIA
ITS ROK COUNTERPART, AND WILL PROVIDE FEEDBACK TO JOINT STAFF AND OSD
(DUE AS INFO BECOMES AVAILABLE/OPEN).
F. TRANSCOM IDENTIFIED MORE INSTALLATIONS KEY TO THE EXECUTION OF
MTW. AFTER COORDINATION WITH THE RESPECTIVE CINC Y2K TASK FORCES,
THOSE INSTALLATIONS WERE ADDED TO THE OVERALL LIST, BRINGING THE
TOTAL TO 98 INSTALLATIONS IN 32 COUNTRIES (INCLUDING TWO US
TERRITORIES). TRANSCOM EXPRESSED DESIRE TO PARTICIPATE IN THE US
GOVT REGIONAL ASSESSMENT TEAMS WHICH WILL FOCUS ON COMMERCIAL
PORTS/AIRFIELDS.
9. ACTION ITEMS CITED DURING CONFERENCE WRAP UP:
A. OSD PROVIDE HNS DIRECTIVE WHICH STATES ROLES AND
RESPONSIBILITIES, DEFINITIONS, TIMELINES AND WAY AHEAD. INTERIM
FEEDBACK FOLLOWS.
A(1). ROLES AND RESPONSIBILITIES. OSD POLICY OFFICE REPRESENTS DOD
PAGE 03 RUEKJCS3060 UNCLAS
ON THE INTERNATIONAL INTERAGENCY WORKING GROUP. OSD POLICY AND Y2K
OUTREACH LEAD DOD EFFORT ON REGIONAL ASSESSMENT TEAMS, TO INCLUDE
COORDINATING OTHER FEDERAL AGENCY SUPPORT AS REQUIRED. OSD TEAM
PROVIDE OUTBRIEFS AND TIMELY REPORTS OF FINDINGS ON HOST NATION
SUPPORT CONCERNS TO JOINT STAFF AND RESPECTIVE CINCS/SERVICES. JOINT
STAFF MAINTAINS A CURRENT HOST NATION SUPPORT SNAPSHOT FOR THE 98
INSTALLATIONS; SERVICES PROVIDE UPDATES ON ALL 15 AREAS AT LEAST
MONTHLY. SERVICES DEVELOP, EVALUATE, AND EXERCISE CONTINUITY OF
OPERATIONS PLANS TO MITIGATE RISK OF KNOWN Y2K DEFICIENT AREAS, AS
WELL AS THOSE HNS SERVICES FOR WHICH INFORMATION IS UNKNOWN OR
UNSUBSTANTIATED. JOINT STAFF AND CINCS EVALUATE OPLANS FOR Y2K
IMPLICATIONS BASED ON KNOWN Y2K PROBLEMS AND UNKNOWN/UNSUBSTANTIATED
Y2K COMPLIANCE OF HNS SERVICES.
A(2). DEFINITIONS: ALL 15 AREAS OF HNS SERVICES SHOULD REFLECT THE
HOST NATION'S Y2K POSTURE FOR THAT SERVICE. BLACK COLOR INDICATES
UNKNOWN Y2K POSTURE. RED COLOR INDICATES THE HOST NATION HAS
CONFIRMED THERE WILL BE Y2K PROBLEMS ASSOCIATED WITH THE HNS SERVICE.
YELLOW COLOR INDICATES UNSUBSTANTIATED Y2K COMPLIANCE. GREEN COLOR
INDICATES THERE IS A HOST NATION POINT OF CONTACT FOR THAT HNS
SERVICE AND THE HN HAS CERTIFIED THE SERVICE AS Y2K COMPLIANT OR THE
PAGE 04 RUEKJCS3060 UNCLAS
INSTALLATION COMMANDER HAS BEEN ABLE TO SUBSTANTIATE COMPLIANCE
THROUGH PERSONAL DIALOGUE, REVIEW OF TEST DOCUMENTATION, OR
DEMONSTRATION THAT THE HNS SERVICE WORKS IN A SIMULATED Y2K
ENVIRONMENT. PLEASE NOTE THE EXPANSION OF THE GREEN DEFINITION TO
INCLUDE SUBSTANTIATED COMPLIANCE.
A(3). TIMELINE AND WAY AHEAD. THE REGIONAL ASSESSMENT TEAMS SHOULD
ACCOMPLISH VISITS IN AUG AND SEP 1999, TO ALLOW FOR THE BEST POSSIBLE
HNS SNAPSHOT FOR THE DEPARTMENT. IN AUG AND SEP 1999 SERVICES SHOULD
EXERCISE COOPS AND BEGIN IDENTIFYING ANY SHORTFALLS IN COOP
EXECUTION. JOINT STAFF AND CINC PLANNERS SHOULD REVIEW OPLANS FOR
Y2K IMPLICATIONS, AND IDENTIFY ANY SHORTFALLS IN OPLAN EXECUTION AS A
RESULT OF LIKELY Y2K PROBLEMS. ADDITIONALLY, THE WHITE HOUSE Y2K
COUNCIL SHOULD HAVE A BETTER UNDERSTANDING OF POTENTIAL CONUS Y2K
ISSUES. AT END OF SEP 1999 WE SHOULD HAVE A CLEARER PICTURE OF
CRITICAL ISSUES REMAINING, AND BEGIN TO MAKE DECISION RECOMMENDATIONS
ON PREPOSITIONING OF PERSONNEL, TRAINING, AND EQUIPMENT RESOURCES TO
ENSURE SUCCESSFUL RISK MITIGATION.
B. OSD Y2K OUTREACH OFFICE DISSEMINATE DEPARTMENT OF STATE LIST OF
Y2K HIGH RISK COUNTRIES. (WHEN AVAILABLE/OPEN)
C. OSD Y2K OUTREACH AND OSD/C3I EXPAND TELCORDIA STUDIES TO ADDRESS
PAGE 05 RUEKJCS3060 UNCLAS
NEED FOR MORE DETAIL ON TELECOMMUNICATIONS AREA IN SOME COUNTRIES.
(ACTION ONGOING/OPEN)
D. OSD Y2K OUTREACH OFFICE COLLATE DATA ON HNS SERVICES FROM OTHER
FEDERAL AGENCIES AND PROVIDE TO JS/CINCS/SERVICES/AGENCIES (ACTION
ONGOING/OPEN).
E. OSD Y2K OPERATIONS DIRECTOR CLARIFY DESIRED PRIMARY, SECONDARY,
AND TERTIARY REPORTING PATH PREFERENCES (SUCH AS MESSAGE, EMAIL, FAX,
PHONE CALLS, ETC) AND IDENTIFY THRESHOLDS FOR SWITCHING FROM PRIMARY
TO SECONDARY OR SECONDARY TO TERTIARY METHODS. (DUE 15 OCT
1999/OPEN)
F. JOINT STAFF Y2K OFFICE REVISIT RELEASIBILITY OF Y2K INFORMATION
ON US SYSTEMS AND US INFRASTRUCTURE TO FOREIGN NATIONALS. (30 AUG
1999/OPEN)
G. JOINT STAFF Y2K OFFICE ADD SUBSTANTIATED COMPLIANCE TO GREEN
DEFINITION FOR HNS SERVICE ASSESSMENTS (DONE, SEE PARA 9B(1)/CLOSED).
H. JOINT STAFF Y2K OFFICE POST CONFERENCE PRESENTATIONS AND JS Y2K
MESSAGE TRAFFIC ON JS SIPRNET WEB SITE. (DONE/CLOSED)
I. CENTCOM Y2K TF PROVIDE OSD/JS PRIORITIZED LIST OF INSTALLATIONS
IN SAUDI ARABIA AND KUWAIT. (DUE 2 AUG 1999/CLOSED)
J. EUCOM Y2K TF PROVIDE PRIORITIZED LIST OF INSTALLATIONS AND
PAGE 06 RUEKJCS3060 UNCLAS
ASSESSMENT OF HNS SERVICE RISK AREAS. (DUE 16 AUG 1999/OPEN)
K. SHAPE IPT PROVIDE INITIAL ASSESSMENT ON HNS AREAS OF CONCERN TO
EUCOM/OSD. (DUE 7 SEP 1999/OPEN)
L. PACOM Y2K TF PROVIDE OSD/JS PRIORITIZED LIST OF INSTALLATIONS IN
THEATER. (DUE 16 AUG 1999/OPEN)
M. PACOM Y2K TF STATE DESIRE FOR OSD SUPPORTED CINC TABLE TOP
EXERCISE. (DUE 16 AUG 1999/OPEN)
N. USFK Y2K TF PROVIDE FEEDBACK ON KOREA COMMERCIAL PORTS TO OSD/JS
Y2K OFFICE. (DUE AS INFO IS AVAILABLE/OPEN)
O. SERVICES ENSURE PREPOSITIONED WAR RESERVE EQUIPMENT IS Y2K
COMPLIANT AND THE FACILITIES HOUSING SUCH EQUIPMENT HAS BEEN
EVALUATED FOR Y2K COMPLIANCE AS WELL. (DUE 30 SEP 1999/OPEN)
P. DIA PUSH HNS INFORMATION THROUGH CINC/SERVICE INTEL COMMUNITIES
TO CINC/SERVICE Y2K TASK FORCES TO ENSURE ADEQUATE RISK MITIGATION.
(ONGOING/OPEN)
10. APPRECIATE THE ACTIVE PARTICIPATION OF ALL ATTENDEES.
CONFERENCE PRESENTATIONS ARE LOCATED ON THE JOINT STAFF Y2K SIPRNET
WEB SITE.//
BT
#3059
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-- (over@and.out), September 25, 1999