Military Messages: #2

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******* COG: N3/N5 *******

R 131209Z AUG 99

FM: JOINT STAFF WASHINGTON DC//Y2K//

Subject: MINUTES FROM JOINT STAFF Y2K HOST NATION SUPPORT CONFERENCE,

UNCLAS SECTION 01 OF 02

MSGID/GENADMIN/JCS Y2K TASK FORCE//

SUBJ/MINUTES FROM JOINT STAFF Y2K HOST NATION SUPPORT CONFERENCE, 27

- 28 JULY 1999//

REF/A/MESSAGE/JOINT STAFF/Y2K/152135ZJUL99//

AMPN/REF A ANNOUNCED JOINT STAFF Y2K HOST NATION SUPPORT CONFERENCE

AND PROVIDED TENTATIVE AGENDA.//

POC/RAMONA BARNES/LT COL/DSN 224-5908//

RMKS/1. THE JOINT STAFF HOST NATION SUPPORT CONFERENCE WAS WELL

ATTENDED BY OFFICE OF THE SECRETARY OF DEFENSE (OSD), JOINT STAFF,

CINC, SERVICE, AGENCY, OTHER FEDERAL AGENCY, AND SHAPE/NATO

REPRESENTATIVES. THE PURPOSE OF THE CONFERENCE WAS TO FORGE A WAY

AHEAD FOR THE OSD LED EFFORT TO FORM US GOVERNMENT REGIONAL

ASSESSMENT TEAMS TO GAIN BETTER UNDERSTANDING OF HOST NATION Y2K

POSTURE SURROUNDING KEY OCONUS INSTALLATIONS.

PAGE 02 RUEKJCS3059 UNCLAS

2. RADM WILLARD, JOINT STAFF Y2K TASK FORCE LEADER, OPENED THE

CONFERENCE WITH A SNAPSHOT BRIEFING OF THE INSTALLATIONS AND

COUNTRIES OF INTEREST. HE EMPHASIZED THIS REVIEW IS NOT A REFLECTION

OF THE US INSTALLATION COMMANDERS' PREPAREDNESS, BUT RATHER AN

ASSESSMENT OF KEY HOST NATION SUPPORT SERVICES' Y2K POSTURE PROVIDED

TO US INSTALLATIONS AND AT KEY HOST NATION PORTS/AIRFIELDS USED TO

EXECUTE MAJOR THEATER WAR. THE GOAL IS TO GAIN BETTER INFORMATION

FROM THE HOST NATIONS TO AID US INSTALLATION COMMANDERS AND

CINC/SERVICE/AGENCY PLANNERS IN MAKING ADEQUATE PREPARATIONS.

3. MR O'KEEFE, STATE DEPARTMENT SPECIAL REPRESENTATIVE FOR Y2K,

PRESENTED AN OVERVIEW OF THE STATE DEPT Y2K PROGRAM, TO INCLUDE

ANTICIPATED REPORTING FROM AMERICAN EMBASSIES, ONGOING EFFORTS TO

FACILITATE THE US GOVERNMENT REGIONAL ASSESSMENT TEAMS, AND POTENTIAL

FOR DRAWDOWN OF AMERICAN EMBASSY PERSONNEL IN SELECTED LOCATIONS

DURING THE CRITICAL DATE PERIODS. STATE DEPT WEB SITE AT

HTTP://TRAVEL.STATE.GOV/Y2KCA.HTML// IS A GOOD SITE TO USE FOR STATE

DEPARTMENT Y2K UPDATES ON COUNTRIES WORLD-WIDE.

4. LT COL ROBILLOTTA, HQ USAF/XOO, PRESENTED AN UPDATE ON THE FAA

Y2K EFFORTS IN CONUS AND OCONUS. HE EMPHASIZED THE FAA IS WORKING

WITH THE INTERNATIONAL CIVIL AVIATION ORGANIZATION (ICAO) TO

ASCERTAIN STATUS OF FOREIGN Y2K AIR FIELDS AND OPERATIONS. THE OSD

Y2K OUTREACH OFFICE POC FOR FAA ISSUES IS MR SEIFERT, CML (703) 602-

0980, EXT 170.

5. MS HYNES, OSD Y2K OUTREACH DIRECTOR, PRESENTED THE THREE PRONGED

APPROACH OF OSD INTERNATIONAL OUTREACH: RUSSIA, NATO, AND HOST

NATION SUPPORT. OSD POLICY AND OSD Y2K OUTREACH WORK CLOSELY

TOGETHER TO ENSURE PROPER CHANNELS ARE MAXIMIZED. OSD HAS BEEN

LEADING AN EFFORT TO EXCHANGE Y2K PROGRAM MANAGEMENT INFORMATION,

GENERAL STATUS, AND EXPERIENCES TO ENSURE MUTUAL UNDERSTANDING OF THE

Y2K PROCESS AND PROCEDURES WITH RUSSIA'S MINISTRY OF DEFENSE (MOD).

ISSUES OF MUTUAL CONCERN INCLUDE SPECIAL COMMUNICATIONS LINKS;

NUCLEAR STOCKPILE SECURITY; MISSILE WARNING; AND NUCLEAR FORCES

COMMAND AND CONTROL. PERIODIC MEETINGS ARE EXPECTED TO RESUME AGAIN

SHORTLY. OSD HAS SEEN POSITIVE DEVELOPMENTS IN NATO'S Y2K APPROACH

RECENTLY AND THE SHAPE INTEGRATED PROCESS TEAM (IPT) HAS ACCEPTED

BURDEN SHARING RESPONSIBILITY FOR HOST NATION SUPPORT ASSESSMENTS IN

SEVERAL COUNTRIES AND ONGOING NATO OPERATING LOCATIONS. OSD IS

WORKING THROUGH THE INTERNATIONAL INTERAGENCY WORKING GROUP, IN CLOSE

ASSOCIATION WITH STATE DEPARTMENT, TO ESTABLISH REGIONAL ASSESSMENT

TEAMS TO EVALUATE HOST NATION SUPPORT SERVICES TO THE KEY OCONUS

PAGE 04 RUEKJCS3059 UNCLAS

INSTALLATIONS OF INTEREST. OSD APPROACH REQUIRES TWO PARALLEL

EFFORTS: FIRST, STATE DEPARTMENT ENGAGEMENT WITH FOREIGN MINISTRIES;

AND SECOND, DOD AND MOD ENGAGEMENT. THE TARGETED REGIONAL

INFRASTRUCTURE ASSESSMENTS WILL BE BASED ON THE RESPECTIVE CINC Y2K

TASK FORCE PRIORITIES, WILL HAVE HOST NATION PARTICIPATION, AND WILL

EMPLOY A DISCIPLINED PROCESS TO ENSURE CONSISTENCY. ADDITIONALLY,

OSD OUTREACH OFFERED TO SUPPORT CINC TABLE TOP EXERCISES IF DESIRED

(OSD WILL FUND FOR CONTRACTOR SUPPORT IN SCENARIO DEVELOPMENT AND

FACILITATION).

6. SERVICES PRESENTED THEIR STRATEGIES AND PROGRESS ON REVIEWING

COOPS AND MITIGATING RISK OF Y2K PROBLEMS WITH HNS SERVICES. ALL

SERVICES ARE MONITORING COOP DEVELOPMENT AND EVALUATION, AND ARE

DOUBLE CHECKING SPECIFIC AREAS OF HIGHER HNS Y2K RISK. SERVICE

INSTALLATION COMMANDERS PROVIDE HNS Y2K UPDATES VIA SERVICE

HEADQUARTERS TO JOINT STAFF FOR INCLUSION IN THE HNS SNAPSHOT

BRIEFING. NAVY PRESENTED ITS COMPREHENSIVE CONTINGENCY PLANNING AND

CONSEQUENCE MANAGEMENT APPROACH, WHICH INCLUDES A SET OF METRICS FOR

VARIOUS STATES OF READINESS.

7. MR GAYNOR, OSD Y2K OPERATIONS DIRECTOR, PRESENTED THE

DEPARTMENT'S APPROACH FOR CONSEQUENCE MANAGEMENT. THE BOTTOM LINE IS

THAT EXISTING PROCESSES AND REPORTING PROCEDURES WILL BE USED.

REPORTS WILL BE REQUIRED ON A BY EXCEPTION BASIS ONLY. STATUS

REPORTS INDICATING NO PROBLEMS WILL NOT BE REQUIRED. THE OSD

DECISION SUPPORT ACTIVITY WILL CONSOLIDATE INPUTS FOR THE DEPARTMENT

TO FORWARD TO THE WHITE HOUSE'S Y2K INFORMATION COORDINATION CENTER

(ICC). NO DOD ORGANIZATION SHOULD BE REPORTING DIRECTLY TO THE ICC.

JOINT STAFF POC FOR CONSEQUENCE MANAGEMENT AND NMCC REPORTING

REQUIREMENTS IS COL COX, J33 NMCC, DSN 227-9113. COL COX STATED THE

GOVERNING CJCS REPORTING GUIDANCE IS CJCS MANUAL 3150.05, DATED 1 APR

1996, JOINT REPORTING STRUCTURE SITUATION MONITORING AND CJCS MANUAL

3150.03, DATED 19 JAN 1998, JOINT REPORTING STRUCTURE EVENT AND

INCIDENT REPORTS.

8. SELECTED CINC Y2K TASK FORCE REPRESENTATIVES (ACOM, CENTCOM,

EUCOM, PACOM, USFK, SOUTHCOM, TRANSCOM) PRESENTED THEIR RESPECTIVE

HOST NATION SUPPORT ISSUES. WORKING GROUPS FURTHER DEFINED THE

ISSUES AND THE WAY AHEAD FOR EACH CINC AOR.

A. ACOM HAS NO ISSUES, AND EXPECTS TO BE INVOLVED WITH THE NATIONAL

RESPONSE EFFORTS AS WELL AS OCONUS ACTIVITY. NO REGIONAL ASSESSMENT

TEAM OR TABLE TOP EXERCISE NEEDED.

B. CENTCOM NEEDS HELP WITH THE COMMERCIAL PORTS/AIRFIELDS FOR WHICH

PAGE 06 RUEKJCS3059 UNCLAS

LITTLE INFORMATION IS READILY AVAILABLE; SAUDI ARABIA AND KUWAIT ARE

THE KEY COUNTRIES. MAIN PROBLEM AREAS SEEM TO BE POWER, WATER, AND

COMMUNICATIONS. CENTCOM Y2K TF WILL PROVIDE PRIORITIZED LIST OF

INSTALLATIONS WITHIN EACH COUNTRY (DUE 2 AUG 1999/CLOSED). TENTATIVE

DATE FOR REGIONAL ASSESSMENT TEAM VISIT IS 3-16 SEP 1999. IN

ADDITION TO CENTCOM Y2K TF, JTF SWA, AND ARCENT, MAY NEED ADDITIONAL

SUPPORT FROM CORPS OF ENGINEERS AS WELL AS OSD C3I AND DISA. CENTCOM

REQUESTS OSD SUPPORT FOR CINC TABLE TOP EXERCISES IN SEP AND NOV

1999.

C. EUCOM NEEDS HELP GAINING BETTER INSIGHT INTO Y2K POSTURE OF HOST

NATION COMMERCIAL PORTS/AIRFIELDS, TELECOMMUNICATIONS

INFRASTRUCTURES, MEDICAL SUPPORT, AND FINANCIAL INSTITUTIONS. THE

BURDEN SHARING EFFORT TO ADDRESS HNS ISSUES IS: NATO WILL ASSESS HNS

SERVICES IN GERMANY, ITALY, BELGIUM, THE NETHERLANDS, SFOR, AND KFOR;

THE US GOVERNMENT WILL LEAD THE EFFORT IN TURKEY, SPAIN, AND HUNGARY.

EUCOM Y2K TF WILL PROVIDE PRIORITIZED LIST OF INSTALLATIONS AND KEY

AREAS REQUIRING CONTINUED EMPHASIS FOR THE US GOVT TEAM (DUE 16 AUG

1999/OPEN). SHAPE IPT WILL PROVIDE LIST OF KEY AREAS REQUIRING

FURTHER ATTENTION FOR THE NATO TEAM (DUE 7 SEP 1999/OPEN). TENTATIVE

DATE FOR US GOVT REGIONAL ASSESSMENT TEAM VISIT IS 6-20 SEP 1999; FOR

BT

UNCLAS FINAL SECTION OF 02

NATO ASSESSMENT TEAM IS 21 SEP - 7 OCT 1999. IN ADDITION TO EUCOM

Y2K TF AND ITS SERVICE COMPONENTS, MAY NEED ADDITIONAL HELP FROM OSD

C3I AND DISA, HEALTH AFFAIRS, AND DFAS. EUCOM ALREADY HAD A CINC

TABLE TOP EXERCISE PLANNED FOR 11-15 OCT 1999, MAY NEED OSD SUPPORT.

D. PACOM NEEDS HELP IN GAINING BETTER INSIGHT INTO COMMERCIAL

PORTS/AIRFIELDS IN THEATER. USPACOM TO PROVIDE UPDATED LIST OF

INSTALLATIONS OF INTEREST IN THEATER (DUE 16 AUG 1999/OPEN). USFJ

HAS ESTABLISHED A GOOD WORKING RELATIONSHIP WITH THE JAPANESE DEFENSE

AGENCY ON Y2K ISSUES. USFJ REP FEELS COMFORTABLE WITH THE

INFORMATION BEING PROVIDED BY HOST NATION TO US INSTALLATIONS IN

JAPAN. THE Y2K POSTURE OF KEY COMMERCIAL PORTS IS UNKNOWN AT THIS

TIME. IN ADDITION TO PACOM Y2K TF AND SERVICE COMPONENTS, MAY NEED

ADDITIONAL HELP FROM USTRANSCOM AND DIA. PACOM Y2K TF WILL REVISIT

THE NEED FOR A CINC TABLE TOP EXERCISE (DUE 16 AUG 1999/OPEN).

E. USFK HAS ESTABLISHED A GOOD WORKING RELATIONSHIP WITH THE REPUBLIC

OF KOREA MINISTRY OF NATIONAL DEFENSE ON Y2K ISSUES AND REQUESTS NO

REGIONAL ASSESSMENT TEAM BE SENT AT THIS TIME. USFK REQUESTED OSD'S

HELP IN OPENING UP LINES OF COMMUNICATION WITH THE AMERICAN EMBASSY

IN SEOUL, WHICH HAS NOT BEEN DIRECTLY PARTICIPATING IN Y2K EFFORTS TO

DATE. USFK WILL REQUEST INFORMATION ON THE KEY PORTS IN KOREA VIA

ITS ROK COUNTERPART, AND WILL PROVIDE FEEDBACK TO JOINT STAFF AND OSD

(DUE AS INFO BECOMES AVAILABLE/OPEN).

F. TRANSCOM IDENTIFIED MORE INSTALLATIONS KEY TO THE EXECUTION OF

MTW. AFTER COORDINATION WITH THE RESPECTIVE CINC Y2K TASK FORCES,

THOSE INSTALLATIONS WERE ADDED TO THE OVERALL LIST, BRINGING THE

TOTAL TO 98 INSTALLATIONS IN 32 COUNTRIES (INCLUDING TWO US

TERRITORIES). TRANSCOM EXPRESSED DESIRE TO PARTICIPATE IN THE US

GOVT REGIONAL ASSESSMENT TEAMS WHICH WILL FOCUS ON COMMERCIAL

PORTS/AIRFIELDS.

9. ACTION ITEMS CITED DURING CONFERENCE WRAP UP:

A. OSD PROVIDE HNS DIRECTIVE WHICH STATES ROLES AND

RESPONSIBILITIES, DEFINITIONS, TIMELINES AND WAY AHEAD. INTERIM

FEEDBACK FOLLOWS.

A(1). ROLES AND RESPONSIBILITIES. OSD POLICY OFFICE REPRESENTS DOD

PAGE 03 RUEKJCS3060 UNCLAS

ON THE INTERNATIONAL INTERAGENCY WORKING GROUP. OSD POLICY AND Y2K

OUTREACH LEAD DOD EFFORT ON REGIONAL ASSESSMENT TEAMS, TO INCLUDE

COORDINATING OTHER FEDERAL AGENCY SUPPORT AS REQUIRED. OSD TEAM

PROVIDE OUTBRIEFS AND TIMELY REPORTS OF FINDINGS ON HOST NATION

SUPPORT CONCERNS TO JOINT STAFF AND RESPECTIVE CINCS/SERVICES. JOINT

STAFF MAINTAINS A CURRENT HOST NATION SUPPORT SNAPSHOT FOR THE 98

INSTALLATIONS; SERVICES PROVIDE UPDATES ON ALL 15 AREAS AT LEAST

MONTHLY. SERVICES DEVELOP, EVALUATE, AND EXERCISE CONTINUITY OF

OPERATIONS PLANS TO MITIGATE RISK OF KNOWN Y2K DEFICIENT AREAS, AS

WELL AS THOSE HNS SERVICES FOR WHICH INFORMATION IS UNKNOWN OR

UNSUBSTANTIATED. JOINT STAFF AND CINCS EVALUATE OPLANS FOR Y2K

IMPLICATIONS BASED ON KNOWN Y2K PROBLEMS AND UNKNOWN/UNSUBSTANTIATED

Y2K COMPLIANCE OF HNS SERVICES.

A(2). DEFINITIONS: ALL 15 AREAS OF HNS SERVICES SHOULD REFLECT THE

HOST NATION'S Y2K POSTURE FOR THAT SERVICE. BLACK COLOR INDICATES

UNKNOWN Y2K POSTURE. RED COLOR INDICATES THE HOST NATION HAS

CONFIRMED THERE WILL BE Y2K PROBLEMS ASSOCIATED WITH THE HNS SERVICE.

YELLOW COLOR INDICATES UNSUBSTANTIATED Y2K COMPLIANCE. GREEN COLOR

INDICATES THERE IS A HOST NATION POINT OF CONTACT FOR THAT HNS

SERVICE AND THE HN HAS CERTIFIED THE SERVICE AS Y2K COMPLIANT OR THE

PAGE 04 RUEKJCS3060 UNCLAS

INSTALLATION COMMANDER HAS BEEN ABLE TO SUBSTANTIATE COMPLIANCE

THROUGH PERSONAL DIALOGUE, REVIEW OF TEST DOCUMENTATION, OR

DEMONSTRATION THAT THE HNS SERVICE WORKS IN A SIMULATED Y2K

ENVIRONMENT. PLEASE NOTE THE EXPANSION OF THE GREEN DEFINITION TO

INCLUDE SUBSTANTIATED COMPLIANCE.

A(3). TIMELINE AND WAY AHEAD. THE REGIONAL ASSESSMENT TEAMS SHOULD

ACCOMPLISH VISITS IN AUG AND SEP 1999, TO ALLOW FOR THE BEST POSSIBLE

HNS SNAPSHOT FOR THE DEPARTMENT. IN AUG AND SEP 1999 SERVICES SHOULD

EXERCISE COOPS AND BEGIN IDENTIFYING ANY SHORTFALLS IN COOP

EXECUTION. JOINT STAFF AND CINC PLANNERS SHOULD REVIEW OPLANS FOR

Y2K IMPLICATIONS, AND IDENTIFY ANY SHORTFALLS IN OPLAN EXECUTION AS A

RESULT OF LIKELY Y2K PROBLEMS. ADDITIONALLY, THE WHITE HOUSE Y2K

COUNCIL SHOULD HAVE A BETTER UNDERSTANDING OF POTENTIAL CONUS Y2K

ISSUES. AT END OF SEP 1999 WE SHOULD HAVE A CLEARER PICTURE OF

CRITICAL ISSUES REMAINING, AND BEGIN TO MAKE DECISION RECOMMENDATIONS

ON PREPOSITIONING OF PERSONNEL, TRAINING, AND EQUIPMENT RESOURCES TO

ENSURE SUCCESSFUL RISK MITIGATION.

B. OSD Y2K OUTREACH OFFICE DISSEMINATE DEPARTMENT OF STATE LIST OF

Y2K HIGH RISK COUNTRIES. (WHEN AVAILABLE/OPEN)

C. OSD Y2K OUTREACH AND OSD/C3I EXPAND TELCORDIA STUDIES TO ADDRESS

PAGE 05 RUEKJCS3060 UNCLAS

NEED FOR MORE DETAIL ON TELECOMMUNICATIONS AREA IN SOME COUNTRIES.

(ACTION ONGOING/OPEN)

D. OSD Y2K OUTREACH OFFICE COLLATE DATA ON HNS SERVICES FROM OTHER

FEDERAL AGENCIES AND PROVIDE TO JS/CINCS/SERVICES/AGENCIES (ACTION

ONGOING/OPEN).

E. OSD Y2K OPERATIONS DIRECTOR CLARIFY DESIRED PRIMARY, SECONDARY,

AND TERTIARY REPORTING PATH PREFERENCES (SUCH AS MESSAGE, EMAIL, FAX,

PHONE CALLS, ETC) AND IDENTIFY THRESHOLDS FOR SWITCHING FROM PRIMARY

TO SECONDARY OR SECONDARY TO TERTIARY METHODS. (DUE 15 OCT

1999/OPEN)

F. JOINT STAFF Y2K OFFICE REVISIT RELEASIBILITY OF Y2K INFORMATION

ON US SYSTEMS AND US INFRASTRUCTURE TO FOREIGN NATIONALS. (30 AUG

1999/OPEN)

G. JOINT STAFF Y2K OFFICE ADD SUBSTANTIATED COMPLIANCE TO GREEN

DEFINITION FOR HNS SERVICE ASSESSMENTS (DONE, SEE PARA 9B(1)/CLOSED).

H. JOINT STAFF Y2K OFFICE POST CONFERENCE PRESENTATIONS AND JS Y2K

MESSAGE TRAFFIC ON JS SIPRNET WEB SITE. (DONE/CLOSED)

I. CENTCOM Y2K TF PROVIDE OSD/JS PRIORITIZED LIST OF INSTALLATIONS

IN SAUDI ARABIA AND KUWAIT. (DUE 2 AUG 1999/CLOSED)

J. EUCOM Y2K TF PROVIDE PRIORITIZED LIST OF INSTALLATIONS AND

PAGE 06 RUEKJCS3060 UNCLAS

ASSESSMENT OF HNS SERVICE RISK AREAS. (DUE 16 AUG 1999/OPEN)

K. SHAPE IPT PROVIDE INITIAL ASSESSMENT ON HNS AREAS OF CONCERN TO

EUCOM/OSD. (DUE 7 SEP 1999/OPEN)

L. PACOM Y2K TF PROVIDE OSD/JS PRIORITIZED LIST OF INSTALLATIONS IN

THEATER. (DUE 16 AUG 1999/OPEN)

M. PACOM Y2K TF STATE DESIRE FOR OSD SUPPORTED CINC TABLE TOP

EXERCISE. (DUE 16 AUG 1999/OPEN)

N. USFK Y2K TF PROVIDE FEEDBACK ON KOREA COMMERCIAL PORTS TO OSD/JS

Y2K OFFICE. (DUE AS INFO IS AVAILABLE/OPEN)

O. SERVICES ENSURE PREPOSITIONED WAR RESERVE EQUIPMENT IS Y2K

COMPLIANT AND THE FACILITIES HOUSING SUCH EQUIPMENT HAS BEEN

EVALUATED FOR Y2K COMPLIANCE AS WELL. (DUE 30 SEP 1999/OPEN)

P. DIA PUSH HNS INFORMATION THROUGH CINC/SERVICE INTEL COMMUNITIES

TO CINC/SERVICE Y2K TASK FORCES TO ENSURE ADEQUATE RISK MITIGATION.

(ONGOING/OPEN)

10. APPRECIATE THE ACTIVE PARTICIPATION OF ALL ATTENDEES.

CONFERENCE PRESENTATIONS ARE LOCATED ON THE JOINT STAFF Y2K SIPRNET

WEB SITE.//

BT

#3059

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-- (over@and.out), September 25, 1999


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